Cookie and privacy policy

Last updated September 3, 2019

Cookie Policy

The Cookie Policy describes the data we collect on our website through cookies. The collection, as well as the processing of the data, which is collected through cookies, is regulated by the ePrivacy Directive, soon to be replaced by the ePrivacy Regulation

Privacy Policy

The Privacy Policy concerns all other personal information that is collected without the use of cookies. The collection and processing of these data is regulated by the General Data Protection Regulation as implemented in Denmark

1. Cookie Policy

 

1.1. Introduction

When you visit a Geomatic website, we collect information about you, which is used to adapt and improve the content of Geomatic.dk, as well as to increase the value of the sites you use on our website. If you do not wish us to collect this information, you should delete your cookies. In paragraph 1.3, you will find a guide that describes how you can, completely or partially, avoid receiving cookies, and how you can delete the ones that might already be attached to you.

 

Geomatic owns and publishes the following sites:

www.geomatic.dk

www.conzoom.dk

retrify.dk

www.conzoom.com

www.conzoom.eu

apps.conzoom.eu

www.ejendomsdatabasen.dk

 

1.2. Storage of cookies

Some cookies are deleted as soon as you leave our website, while others are stored longer. Most cookies have a lifetime of 12-24 months. Every time you visit our website, this period is extended.

 

1.3. Avoid cookies

If you wish to avoid cookies, you can either block all cookies, delete existing cookies, or receive a warning before any cookies are stored. Click on the relevant browser and receive instructions on how this is installed.

 

You can always use the ‘Help’ function in your browser to get more information about cookie settings.

 

1.4. How we use cookies

We use cookies to provide our website users with the best possible experience as well as for marketing purposes.

When you visit Geomatic’s website, we collect information for analytical purposes. We analyse your device and adapt the website design accordingly, so that you for instance get a mobile adapted site, when you visit our website on your phone, we remember your login information on our product platforms, we also analyse the length of your visit and other information, which improves your experience and provides us with the knowledge necessary to adapt and improve our sites’ content and design.

We use Google Analytics, which places cookies with the purpose of creating statistics about the use of the website, but not the user itself. We place cookies that describe whether your browser can show JavaScript or not. We also use Google Analytics to collect statistics about user behaviour as well as to observe if our content performs as intended.

Moreover, we use cookies for marketing purposes.

We use cookies from partners (Third-Party cookies). We use anonymised data in our analysis, but the third parties may also have collected personally identifiable data.

 

Cookies & 3rd parties

Purpose

Geomatic log-in

Service

Geomatic web-poll

Marketing

Google Adwords

Marketing

Google Tag Manager

Traffic

Google Universal Analytics

Service & Traffic

LinkedIn Tag Manager

Traffic

 

You can opt out of cookies from Google Analytics here: http://tools.google.com/dlpage/gaoptout

 

Remember, if you choose to opt out of cookies, you might lose the many user-friendly advantages. For instance, the site will not remember the information, you want to send us. 

 

2. Privacy policy

2.1. Purpose

Privacy is a fundamental right, which is why we continuously strive to protect your personal data and that of others in the best possible way.

The purpose of Geomatic's privacy policy is to provide information on how we process and protect personal data, when you are our client, use our services, or contact us as a citizen.
If you are a job seeker or candidate to a position within Geomatic, may we refer you to our specific person data policy on this area.

The personal data policy’s purpose is to generate transparency of the Geomatic's data processing activities, as well as, data rights of registered persons. The personal data policy concerns all personal data collected without the use of cookies.

The collection and handling of personal data, which this privacy policy refers to, is governed by the Data Protection Act and GDPR (General Data Protection Regulation), also referred to as the Personal Data Regulation.

 

2.2. Data controller and DPO contact information

Geomatic A/S is the data controller for personal data processed when you are a client of ours or make use of our services for marketing purposes as well as when we store and use publicly available data on citizens to develop our products and solutions.

Company:

Geomatic A/S

Sankt Gertruds Stræde 10

1129 Copenhagen K

VAT: 28862245

Mail: legal@geomatic.dk

DPO:

Mine Sahan portrait

Mine Sahan

DPO & Contract Manager

+45 2966 5082

Linkedin

2.3. Personal data

Personal data is any kind of information which, to an extent, can be identified or assigned to you.

For example, when you use our website, we collect and process a number of such information.This is done, for example, through content browsing, if you sign up for our newsletter, register as a user or subscriber, or otherwise use our services.

 

2.4. What personal data we process and for what purpose

Geomatic processes the following personal data in connection with customer relations, use of services, development of products and solutions and/or marketing purposes:

 

Purpose

When you visit our website, we collect information about your behaviour for the purpose of gathering statistics about the use of our website, as well as for the purpose of being able to make targeted marketing.

 

Categories of personal data and their source

We collect and process the following types of personal data: unique id and technical information about your computer, tablet or mobile phone, your ip-address, geographic location, as well as which pages you click on our website. We collect personal data provided by website visitors themselves as well as data collected through third parties.


The legal basis for our processing of personal data

The processing of personal data takes place on the basis of a legitimate interest (legitimate interest in the Data Protection Regulation), the collection and transmission of behavioural information on our website is consired and it is evaluated that no fundamental rights of the visitor are violated.

You can opt out of this transfer at any time by changing your settings for third part cookies under our cookie policy.

 

Recipients of personal data

We will disclose personal information to Google Analytics and LinkedIn, both located in the United States.

Data processing agreements are in place with both companies and it has been verified that they are a part of the EU ' Privacy Shield ' certification agreement, which ensures that companies in the United States process personal data in accordance with the applicable EU legislation.

 

Retention of personal data

The data we collect for statistics is stored for 26 months at Google Analytics, after which it is automatically deleted. However, Cookies are automatically deleted after 7 days if the browser includes Intelligent Tracking Prevention (ITP) 2.1. Chrome, Firefox, iOS, or Safari currently include ITP 2.1.

 

Automatic decisions and profiling

The personal data collected is not used in connection with automated decisions and profiling, but Google is expected to significantly use visitor behaviour data for their internal profiling.


You can read more about the collection, use and opting out of cookies in our cookie policy.

Purpose:

Geomatic collects publicly available data for the development of products and web solutions for our customers, which are also used in combination with our client’s own customers data. For the latter case, Geomatic acts as a data processor, as it is the client, as the data controller who determines the purpose and the means of such the data processing.

 

Categories of personal data and their source

For persons appearing in public accessible sources, only ordinary non-sensitive personal data is collected and processed.

The information is obtained lawfully through public data sources.

 

The legal basis for our processing of personal data

The processing of personal data is based on a legitimate interest, where the processing interest has been considered, and concluded to outweigh a wish of no processing. For example, the following activities: update, enrichment, marketing.

 

Recipients of personal data

The personal data collected will be disclosed to our customers who pursue legitimate purposes, such as validating and/or updating their customer database or for marketing.

 

Retention of personal data

Geomatic retains the public data that is continually updated and stored for as long as there is a lawful and legitimate purpose for its processing.

 

Historical teledata is stored for up to 5 years, after which the information is erased.

 

Further information can be found under the special section on publicly available data in section 2.7 of this privacy policy.

 

Automated decisions and profiling

The personal data collected is not used in connection with either automated decisions or profiling.

Purpose:

When you are Geomatic's client, we process contact information to manage our customer relationship, invoicing, and marketing.

 

Categories of personal data and their source

For those who have a commercial relationship with Geomatic, only ordinary non-sensitive personal data is recorded and processed. We only collect personal data made available by clients and which are necessary to achieve the set purpose.

 

The legal basis for our processing of personal data

The processing of personal data is done in order to comply with a purchase agreement.

The processing of personal data for marketing purposes is based on a legitimate interest, from an interest consideration where the wish for carrying out the data treatment outweighs not doing so.   

 

If you are Geomatic’s client, and you have provided us with your e-mail address, we may send you e-mails with marketing content without your consent, if our e-mail contains information about the products and services – or equivalent products and services – which you buy from us. You can unsubscribe from future marketing e-mails at any time.

 

Recipients of personal data

The personal data provided will not be disclosed outside the company.

 

Retention of personal data

Personal data for the purposes of accounting follows financial laws, these are kept up to 5 years after the end of the financial year, accordingly to the finance law article 10 and deleted accordingly.

Personal data about you is recorded partly in an accounting system and partly in a CRM system.

 

Automated decisions and profiling

The personal data collected is not used in connection with neither automated decisions or profiling.

Purpose

When using the contact form on the Geomatic website, we process the personal data provided for the purpose of being able to return the enquiry.

 

The legal basis for our processing of personal data

The processing of personal data takes place on the basis of a legitimate interest, after which we consider, that the person has provided the information himself for the purpose of being contacted.

 

Categories of personal data and their source

General contact information such as name, company, e-mail and telephone number is collected. In addition, we ask for information elaborating on what the enquiry is about. Only personal data provided by the visitor himself is collected.

 

Recipients of personal data

The personal data provided will not be disclosed outside the company.

 

Retention of personal data

If, on the basis of the enquiry, a cooperation, customer relationship or other relationship is established, the personal data will be stored according to the relationship.

If not, the personal data will be stored as long as there is a lawful and legitimate purpose for the processing.

 

Automated decisions and profiling

The personal data collected is not used in connection with neither automated decisions or profiling.

Purpose

When you sign up for the newsletter on our website, we process the personal data you provide for the purpose of sending e-mails with news, offers, new products and services, invitations to events, and other marketing initiatives.

 

The legal basis for our processing of personal data

The processing of personal data is based on consent. You can withdraw your consent at any time.

 

Categories of personal data and their source

Contact information is collected in the form of name and e-mail. Only personal data provided by the visitor itself is collected.

 

Recipients of personal data

The personal data provided will not be disclosed outside the company.

 

Retention of personal data

The personal data is stored as long as you are an active subscriber of the newsletter or until you withdraw your consent. The personal data is also deleted if the technical receipt of the e-mail is denied (e.g. if the e-mail account is cancelled)

 

Automated decisions and profiling

The personal data collected is not used in connection with neither automated decisions or profiling.

 

2.5. Security of processing

We have established appropriate technical and organisational measures to prevent your information from being accidentally or unlawfully erased, published, lost, degraded or disclosed, misused or otherwise treated in contravention of the law.

We continually update our procedures to ensure that our systems are safe and protected. Only persons who have a legitimate need to process personal data for specific purposes have access to them.

Geomatic is ISAE 3402- as well as 3000- revised, which imposes requirements on IT security, and that the processing of personal data is carried out in accordance with applicable data protection laws.
We store your personal information on secure and certified IT systems with restrictive access, that are located in controlled facilities in Denmark. Our security measures are continually checked to determine if your user information is handled securely and follows your rights as a user.

 

2.6. Who do we transfer and disclose personal data to?

We use some external companies to process personal data on our behalf, these are data processors for us. We have entered into a data processing agreement with all of them to ensure that our privacy requirements are followed. The personal data transferred will not be used for the external company’s own purpose.

We rely only on data processors in the EU or in countries approved by the European Commission, and so are able to guarantee your personal information sufficient data protection.

 

2.7. Special section on publicly available data

Geomatic collects and uses a range of publicly available data related to product and service solutions, our clients' legitimate interests and publications.

These public data are as follows, distributed from the respective registry owners:

  • Telecommunication data - distributed from TDC, 118
  • CVR data - distributed from the Danish Business Authority (Erhvervsstyrelsen)
  • OIS data - distributed from the Dabish Tax Authority (SKAT)
  • Swedish telecommunication data

 

Geomatic processes the above information within the applicable regulatory framework including, amongst others, GDPR, the Data Protection Act, and Marketing regulations.

For example, for telecommunications data, the telecommunications companies must make the data available to those who request it, according to paragraph 31 of the Telecommunications’ law.

TDC, the registry owner, is responsible for the data collection from the telecommunications companies, processes the telecommunications data for their own purposes and resell to data distributors, including Geomatic. In relation to the storage of telecommunications data, your telecommunications company, TDC 118, and Geomatic are data controllers. The final customer, purchasing Telecommunications data, are also data controllers.

Since Geomatic is a data distributor of publicly available data, we recommend that all inquiries concerning personal information are directed to the registe owner; these are listed above under each data source, or to the company you are a client with.

Otherwise, it requires contact to a very large number of additional data distributors and end-users, each of which is the data controller for their processing of the personal data contained in the publicly available information.

 

2.8. Rights of the data subject

You may contact Geomatic if you believe that we are processing personal data about you. If you choose to assert one of your rights, you must send your request by e-mail to: legal@geomatic.dk. Once we have received thr e-mail, we will verify the sender’s identity to ensure that we do not disclose personal data to unauthorised persons, and subsequently initiate the requested process.

You have the following rights in relation to the processing of your personal data:

  • Right of access: You have the right to gain access to your personal data processed by Geomatic.
  • Right to rectify: You have the right to rectify inaccurate personal data about you.
  • Right to erase (right to be forgotten): Under certain circumstances, you have the right to request erasure of your personal data prior to the Geomatics standard procedure for deletion of your personal data.
  • Right to restriction of processing: Under certain circumstances, you have the right to restrict Geomatics processing of your personal data.
  • Right to data portability: You are entitled to receive an (electronic) copy of your personal data processed by Geomatic.
  • Right to object: Under certain circumstances you have the right to object to Geomatics processing of your personal data.
  • Right to complain to the data protection agency if you believe that Geomatics processing does not comply with applicable data privacy laws.